Setting up a company office is a major step in business. It is a huge step up from the backroom setup, the co-working spaces or from the home office system. It also means that your business is doing great and with the future looking better you see the need to establish a brick and mortar office. Setting up your first corporate office includes a lot of options, decisions to make and commitments. It took me few months of planning, looking for the best location and preparations to set up offices for my bookkeeping services in Brisbane. Here are some pointers that will help you through the process.
- Identify your needs
Make a list of your office requirements – size, location, rooms and all the needed services and connections. Make it a long and detailed list. Also, include the office furniture, the facilities, and workspaces needed. Then prioritise. It could be hard to find a space that offers all your requirements, so rank all your requirements. My Brisbane bookkeeping business is cloud-based; thus, I need a stable internet connection more than a huge space. Do you need an impressive address or would you rather have easy access to the market?
- Know your budget
After identifying your needs, your next step would be to match it with your budget. Different locations and office buildings vary costs per location. Are you going to build or buy your own office building or rent out space? You will also need to set up the office systems that will include computers, internet connection, telephone lines, and workstations. Do not forget to include in the budget the auxiliary rooms like a pantry, restrooms, conference rooms, and the reception area. If the budget is tight, prioritise. Separate the needs from the wants, and do not compromise on what your company needs.
- Find a good location
Your office address says a lot about your company. That is why bigger companies set up their corporate offices in the more expensive business districts. For start-ups, the bigger priority is accessibility. Your office should be near your place of business. My company offering bookkeeping services in Brisbane requires me to be accessible to my clients. Your budget will also be a huge factor in choosing the location. Other considerations include proximity to your production site, suppliers, employees, zoning restrictions and competitors.
- Plan the layout
Once you found the perfect location, it is time to fit out your office. Start by planning the floor layout. This includes mapping out the power outlets, workstations and traffic. The best floor plans match the office needs. Open plans save space and encourage collaborative work, while closed plans offer more privacy and individual storage. You can customise your office plan based on your needs and space availability.
- Bring in productivity boosters
Office environment should be conducive to working and productivity. Aside from the base implements, add productivity boosters to increase efficiency and safety. Good lighting, ergonomic desks and supportive chairs will not only promote work efficiency but will also prevent headaches and reduce physical stress. A few potted plants will help liven up the space and freshen the inside air.
- Decorate with culture
Decorating your office is the fun part. After setting up all the necessities, the next step is decorating and beautifying the space. Keep in mind your company culture. The overall look and environment should support your company culture, vision and character. Insurance and banking office decors are more laid back and elegant, while tech and creative companies go for upbeat and fun environs.
My work as a Brisbane bookkeeper has taken me to countless corporate offices here and around the city. As much as it is a reflection of your company, your corporate office should also be a pleasing and comfortable space for your team to converge and work. The comfort and mood of the office environment directly impact your employees’ work patterns, productivity and attitude.